Out of Town Guests
Accommodating Out-of-Town Guests
While planning a wedding, it is important to think of those that are traveling from a distance for your special day. There are many ways to help make your out of town guests feel welcome and comfortable. The good thing is it doesn’t take that much time out of your schedule either.
A thoughtful idea is to reserve rooms at a near by hotel for your traveling guests. First, determine how many of your guest may need accommodations, then ask your hotel to block those rooms for you. This should be followed with a note (most couples include this information inside of their invitation) to your guest reminding them to make reservations as early as possible and contact the hotel at least 2 – 4 weeks prior to the wedding for confirmation. Remember most hotels will release rooms 1 – 2 weeks before your event that have not been booked.
A hotel will help accommodate the privacy of your out of town guests as well as family members who might have shared their homes for the night. Most hotels offer some sort of breakfast. These can be something to tide you over to full spread buffets. If not there is usually a restraunt close by for hungry guests.
I’ll Have Another Beer Please
A hotel may also offer your guests the freedom of transportation to and from the wedding, parties as well as other activities they might enjoy on their own while in town. I suggest this because it is so easy to get rapped up in festivities. In a unfamiliar city, your guests may have a few drinks and forget the directions to the hotel. Taking a hotel shuttle or cab instead of getting a DUI just makes sense. The time, money and classes one would have to take far out weigh taking the chance of driving them self. It is not fun to find out the next morning one of your guests was thrown in jail. Again, it is highly recommended, to arrange accommodations as close to your event as possible.
I Want to See the Monkeys
A few other helpful and fun ideas for visiting wedding guests can be coordinated with a hotel representative. Once you dash off to your honeymoon, your guests can stay and enjoy local attractions. Arrangements can be made to give your guests tours of the city, shopping visits, a day at a local amusement park or visiting a zoo.
A map of the city personalized with locations of guests’ hotel, family homes, ceremony site, rehearsal dinner and reception locations will be appreciated especially if your celebration is in a large city. A little planning ahead of time lets your guests be comfortable. They can focus on you and share your day without hassles.
Were you ever an out of town guest with great accommodations? Is so, I’d love to hear about your experience.
Uncategorized | Vicki Hasemann | September 17, 2009
Consideration given to out of town guest is always thoughful.
At a traditional Chinese wedding reception in Hong Kong, there’re Chinese block games (“Majong”) and those guest often order snacks or expensive shark fins soups. This set back a fair bit for the hosts who pay for the food bill.
John Ho
Numerology Expert Birthday Numeroscope
I really like the recommendation about hiring a tour operator for guests. Good idea! I attended a wedding in Sonoma and the bride had her family’s vineyard host us for brunch after the wedding giving us plenty of time to sample the local culture.
Expanding spheres of influence, Kate
The best weddings I’ve attended let took care of reserving our block of rooms and shuttling us to-from the wedding. It’s brilliant. Out of towners do not need to be driving around an unfamiliar town post champagne and many people feel the need to have champagne to celebrate so why not keep them safe. Your town will thank you.
Learning about detox, Katie
My Mom always kept those little soaps and shampoos from hotels. Our family travelled a lot. She put them aside to use for guests. In our family we often had groups of extended family visiting us (a bit like a wedding) so this was really helpful
Keri Eagan
Anything Alternative
Indeed! I remember staying at a great local B&B with my late husband when was my (shhhh) fiance to attend the wedding of one my closest/longest term friends (since I was 14 years old, to give you an idea). Yes, being a Relationship Maven, indeed, I make a point of nurturing and retaining long-term friendships.
When I am in a new area for a special event like a wedding I ADORE Shuttle Service from the airport to the hotel. I feel so tended to and cherished that way. The Hilton Garden Inn in Boise, ID does that. They are DARLING!
Happy Dating and Relationships,
April Braswell
Single Baby Boomer Dating Success Expert
Great information. Not only is the hotel great for the bride and groom, but also good for the guests. Sometimes it is nice to get away from everyone for awhile even though you are there for a wedding.
Robert Martin
http://www.carbuyinghq.com
Thanks for the tip.
Lot of time can go into planning a wedding.
James
BusinessAndMarketingMakeover.com/blog
I’ve seen many weddings these days that have become all weekend events. A couple of years ago we went to a wedding in Florida. We were invited to dinner Friday night, there was golf on Saturday, the wedding Saturday night, brunch on Sunday and then we headed out. It was at a yacht club in Naples. It was just phenomenal but must’ve cost a fortune.
Lisa McLellan
Babysitting Services – Babysitters and Nannies
Perfect idea, great advice
Jose Escalante
http://www.JoseEscalante.com
Planning a wedding is a big operation that requires a lot of planning,
Seize the Day,
Rob
Sales Tactics For Small Business Owners
At the last family reunion I attended, the accomodations were great. The rooms were blocked, just as you mentioned in your post. Also, a series of activities had been planned for all family members. We were each given a schedule so that if we chose to do so, we could attend the various planned events. In addition, we were instructed on which restaurants the family members would gather at each evening. Breakfast was served at the hotel. Overall, the trip was excellent. All of the guesswork had been removed so that we were free to just enjoy our family and the city the reunion was held in.
Health, Fitness for Working People — Darryl Pace
Oh for a wedding planner!
http://www.martin-wright.com
Wow, all this sounds like a lot of work. Eloping sounds like a viable option.
Steve Chambers, B2B Sale Trainer
Good advice!
Greg Dougall- Investing in Inspiration
new site is looking superb
I once stayed in an accommodated hotel in Vancouver for a beautiful wedding. They made the experience very enjoyable.
I think it’s a great idea for your out of town guests!
Terry
http://www.terrytom.com